Variables and spintax
Variables {name}, {city}, {niche}, {country} and {website} and spintax such as {Hi|Hello} make every email unique.
Cold email
Cold email outreach from your own inbox
VibeHunter sends personal emails to the leads you collect from your own inboxes: Gmail, Outlook, Ukr.net or a mailbox on your own domain. You see who opened and who replied, and replies land in the CRM.
What campaigns include
A/B tests
Add several versions of the subject and copy. Leads are split between them evenly, and the report shows which one gets more opens and replies.
Inbox rotation and pauses
Emails are spread across your connected inboxes and go out with pauses through the day, not in one burst.
Unsubscribe in every email
Every email gets an unsubscribe link. The system never writes again to anyone who unsubscribed.
Replies and bounces
Every 2 minutes VibeHunter reads your connected inboxes over IMAP and finds replies to your emails and delivery failures. Out-of-office replies don’t count.
Campaign analytics
Sent, opened, replied: in real time for every campaign and email version. Opens are counted when open tracking is on.
Warm-up and sending limits
- 1
A new inbox should start slowly. Turn on warm-up for it, and it sends no more than 25 emails a day. A regular inbox sends up to 50 a day.
- 2
Your plan sets the monthly total: PRO sends up to 2,250 emails a month from up to 3 inboxes, Agency up to 7,500 a month from up to 10 inboxes. More inboxes mean more emails a day without pushing any single one.
- 3
Emails rotate across inboxes and go out with pauses, so a campaign looks like normal work email, not a mass mailing.
First lines that work by niche
Examples of an opening line with variables. Write your own; the point is to say something specific about the business.
Dental clinics → web studio
“{name}, I couldn’t find online booking on your site. Most clinics in {city} already take bookings online, so I put together an example for you.”
Restaurants → marketing agency
“I saw {name} on Google Maps. You have great reviews, but few of them; here’s how to get more from guests who already like you.”
Construction → accountant
“{name}, we do bookkeeping for construction companies in {city}: payroll, VAT and reports with no fines.”
Hotels → supplier
“We deliver linen and cleaning supplies to hotels in {city}. Can I send {name} our price list?”
How to launch your first campaign
01
Connect your inbox
Add an inbox over SMTP/IMAP or through Google sign-in. Reply tracking needs IMAP.
02
Pick your leads
Take leads from the Google Maps scraper and filter them by niche, country, city and grade.
03
Write and launch
Write a template with variables and spintax, add a second version for an A/B test and follow-ups for those who don’t reply, then launch.
How to stay out of spam
- 1
No service can guarantee that your inbox won’t be blocked. VibeHunter lowers the risk: it checks addresses before sending, keeps daily limits, adds pauses and spreads emails across inboxes.
- 2
The rest is up to you: set up SPF, DKIM and DMARC for your domain, start with small volumes on a new inbox and write emails that are useful to the person receiving them.
- 3
Cold email rules differ by country. Some EU countries (Germany, for example) restrict promotional email without consent, so check the law before sending.
Cold email questions
Didn’t find an answer? Message us on Telegram, we reply in English.
Contact supportWhich inboxes can I connect?
Any inbox: Gmail, Outlook, Ukr.net or a business mailbox on your own domain.
How many emails a day can one inbox send?
Up to 50 a day, or up to 25 while warm-up is on. Connect more inboxes to send more without overloading any of them.
Can I send campaigns on the free plan?
No, Trial gives you 50 leads to try the search. Campaigns are available on PRO ($10 / mo, up to 2,250 emails a month) and Agency ($20 / mo, up to 7,500 emails a month).
Where do replies go?
VibeHunter reads inboxes connected over IMAP every 2 minutes, matches replies to your leads and shows them in the CRM. Inboxes connected through Google sign-in can send, but their replies can’t be read.
How accurate are opens?
Opens are counted with a tracking image. Some email apps block images or load them on their own, so treat opens as a rough signal and replies as the real one.
Can I test more than two versions of an email?
Yes. Add as many versions as you need; leads are split between them evenly.
What happens when someone unsubscribes?
Every email has an unsubscribe link. Anyone who uses it is never emailed again from your account.
Can I email my own list instead of leads from Google Maps?
Yes. Import a CSV file with an email column on the Contacts page, and the contacts go into campaigns like leads from the Google Maps scraper. Their addresses are checked before sending.
Does it send follow-ups?
Yes, up to two, in the same thread and from the same inbox, to leads who haven’t replied. You set the delay in days; a reply, an unsubscribe, a bounce or a status you change by hand stops them.
Free start
Launch your first campaign
Run a search in your niche and get your first 50 contacts free right now.